Thursday, July 26, 2012
The Association of Regional Center Agencies (ARCA) requested a legal opinion from the law firm, Enright and Ocheltree, LLP, in order to determine whether regional centers can pay the co-pays for services otherwise covered by insurance. The legal option authored on June 11, 2012, finds that requiring copayments from families who have insurance violates the Lanterman Act, which governs the regional centers. In addition, this legal opinion found that hardship and financial need of the family are not relevant, since there is no copay requirement in the law pertaining to insurance. This means that families who are able to secure insurance funding for applied behavior analysis (ABA) services for their child with autism can contact their regional center to request reimbursement for copayments. Families can provide their regional center service coordinator with the following legal opinion to support their request: ARCADecision
Monday, July 2, 2012
analysis (ABA) for patients who have pervasive developmental disorder or autism. The law also requires insurance companies to maintain an adequate network of ABA providers so that children with autism will have access to this necessary care. Under this new law, either Board Certified Behavior Analysts (BCBAs) or licensed clinicians with appropriate experience are allowed to design and supervise ABA programs. Furthermore, the law allows professionals and paraprofessionals to implement the behavioral treatment plan under the supervision of the BCBA or licensed clinician.
Here is a list of steps you can use to get insurance coverage for your child with autism:
1. Find Out if Your Insurance Plan Must Follow the New Law
First, find out if your insurance plan is mandated to follow this new law. Plans that are exempt
from following this new law are self-funded plans, out-of-state plans, Healthy Families plans,
and Medi-Cal plans. However, some self-funded plans (e.g., Microsoft, Deloitte, etc.) offer ABA
treatment for autism as a benefit for their employees. Therefore, you should check with your
human resources representative to find out. Also, if you only have a Healthy Families or Medi-
Cal plan, you may contact your local California regional center about funding.
2. Get a Diagnosis
In order to receive insurance funded ABA services, your child will need to have a qualifying
diagnosis. The law states that patient’s with pervasive developmental disorder (PDD) or autism
qualify for behavioral health treatment. PDD includes Autistic Disorder, Asperger’s Disorder,
Rett’s Disorder, Childhood Disintegrative Disorder, and PDD-NOS. Therefore, if your child does
not have a formal diagnosis, you will need to bring your child to a licensed clinician who can
conduct a diagnostic assessment and provide you formal diagnosis in a written report.
3. Get a Prescription for ABA
The next step in getting insurance coverage for your child with autism spectrum disorder is
to get a prescription for ABA from your child’s physician or licensed psychologist. You will
likely need to give a copy of your child’s diagnostic report your child’s physician or licensed
psychologist so that he/she is aware that your child qualifies for this medically necessary
4. Verify Benefits
Then, you will need to verify the benefits offered by your child’s health insurance plan. This
can be done by submitting your child’s prescription to your health insurance plan and then
contacting their autism team or their general customer service center to find out if your child’s
plan covers ABA. You can also ask an ABA treatment provider to verify your child’s benefits for
you, which they can do if you provide them with your child’s health information. For example,
Behavior Frontiers is an ABA provider that offers a secure, online parent portal, which
families can use to submit their child’s medical information. Behavior Frontiers will provide you
with an explanation of your child’s ABA benefits, including information on your co-payments, co-
insurance, deductibles, caps, etc.
5. Select an ABA Provider
Once you know your child has ABA benefits then ask your health insurance company for a
directory of in-network ABA Providers who can provide the necessary ABA services for your
child. You can call and interview the ABA providers listed until you find one that fits your child’s
needs. Remember, in most cases, ABA services are delivered in your child’s home or community
so the location of the ABA provider may not be a very important. If your child already has an
ABA provider, then you will need to find-out if they are in-network with your child’s health
insurance plan. You may need to request that your ABA provider join the network if they have
not yet done so. In some cases, such as when there is not an in-network provider within 30 miles
of your home, then you may be able to use an out-of-network provider.
6. Have Provider Conduct an Assessment & Design the Treatment Plan
If you are beginning ABA services for the first time, your ABA provider will need to assess
your child in order to design a treatment plan. This assessment may include reviewing past
reports, interviewing caregivers, observing your child, and/or testing your child’s skills. If your
child has an existing ABA provider, they may be able to use current assessment information to
design your child’s treatment plan. The treatment plan should describe your child’s behavioral
health impairments and should include measurable goals, evidence-based interventions, and
recommendations for service type, number of hours, and parent participation. Your provider
may or may not have to get preauthorization to conduct the assessment, depending upon the
requirements of your child’s plan.
7. Get Preauthorization for Treatment
Depending on the policies of your child’s health plan, your ABA provider may have to submit a
variety of documents to the health insurance company to get pre-authorization for treatment to
begin. For example, you may need to give your provider copies of your child’s diagnostic report,
functional behavior assessment, standardized tests, IEP report, IFSP report, ABA treatment plan,
and progress reports from prior ABA treatment to include in the submission. Your ABA provider
will submit requested documents to the health plan in order to get treatment authorization.
8. Begin Services!
Once your ABA provider receives written pre-authorization from the health insurance plan then
treatment may begin. You will likely have a meeting with your child’s assigned ABA supervisor
to review and consent to the treatment plan and other policies. Once paperwork has been
completed, then your child’s supervisor will likely bring a treatment plan data collection binder
to your home and start training the professional and paraprofessional staff how to accurately
implement your child’s treatment plan.
We hope this list will help you to make your way efficiently through the process in order to get your
child insurance funding for behavioral health treatment. Please visit Behavior Frontiers website to see the insurance companies that we are in-network with at this time and to find a location near you.
Behavior Frontiers is dedicated to helping families successfully navigate the process to created by the
new California health insurance mandate for autism!